Privacy notice

Planning privacy notice

This privacy notice explains how Planning collects, uses and protects any personal information that you give to us.

This privacy notice should be read alongside our Corporate Privacy Notice.

Why we collect information about you

We collect and hold information about those:

  • making an application
  • contributing to applications and consultations
  • making enquiries and requests
  • reporting alleged breaches of planning control
  • unauthorised work for building control
  • dangerous structures

This information is collected and stored so that we can administer the services and statutory obligations of Development Management (Planning), Planning Enforcement and Planning Policy.

We collect and hold contact information by making requests to Land Registry for the purposes of:

  • informing land owners of policy consultations
  • investigating allegations of and issuing notices relating to breaches of planning control
  • advising property owners of dangerous structures

We may receive and collect special categories of personal information where these form part of an application such as:

  • health data
  • political opinions
  • race/ethnic origin
  • religion or beliefs
  • financial data

How will we use the information we hold about you?

We will collect information about you so that we can:

  • assess fee exemptions
  • advise you about a consultation
  • determine an application
  • provide updates
  • tell you the outcome of an application, enquiry or request
  • notify you of the date of public meetings
  • notify you if an appeal is received
  • issue and serve a notice

What is the basis for us to process your data?

There are a number legislations (Acts of Parliament) that require us to capture, save and use your data.

We will require your consent to hold your contact details for the purposes of regular communications and updates.

Who we will share your information with

By law we must have public registers of all planning applications made since 1948. These registers can be inspected by anybody. They have to include the applicant's name and address, what the application is for, any plans or documents submitted and details of the decision.  Comments received during consideration of the application form "background papers" to the application and are subject to public inspection.

Notifications that an application has been made will be sent to statutory consultees; these may include Ward Councillors, Parish Councils, Northamptonshire County Council and public bodies such as Anglian Water, Environment Agency and for Building Control applications the local fire authority and structural engineers. We may also be required by government bodies; for example, Ministry of Housing, Communities & Local Government (MHCLG) or Local Authority Building Control (LABC) to provide Building Control application data to ensure public safety is maintained.

Apart from the applicant's name and address, all other contact information for the applicant (phone number and email) and all contact information for public contributors (name, address, phone number and email) is redacted before the application can be viewed.

If an appeal is made against a decision, the Appeal Inspector will ask for copies of all the documents we hold, including public comments, and a list of the names and addresses of everyone we have contacted about the appeal.  A copy of all the information given to the Appeal Inspector must also be sent to the appellant.

Health data collected for the purposes of fee exemptions will not be made public. Neither will any health data included in public comments submitted for a planning application.

Failure to provide data

  • Failure to provide an applicant name will mean we are unable to process the application.
  • Anonymous comments (no name and address) may mean they cannot be taken into consideration and we will be unable to keep you informed.
  • Anonymous complaints (no name and address) relating to alleged breaches of planning control will not be investigated.
  • Failure to respond to a Planning Contravention Notice (asking for contact details) is a criminal offence.

Who can access your data and how long do we keep your records?

All applications, comments, enquiries and requests are entered onto our 'back office system'.  As a result of this, we will always have any details you have supplied to us stored electronically. This system is only available to employees of Northampton Borough Council with the correct level of training and access to view this data.

The registers containing Planning information, including comments and other 'background papers' do not have an expiry date.

Special categories of data to determine fee exemption will only be held until the exemption is confirmed and then securely disposed of.

Further information

We have compiled a list of frequently asked questions in regards to Data Protection and the General Data Protection Regulations (GDPR).

If you wish to raise a complaint on how we have handled your personal data, you can contact us at [email protected] to have the matter investigated. If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law you can complain to the Data Protection Officer.

By submitting your application, complaint or enquiry you acknowledge that you have read and understood the specific Data Privacy Notices attached to your specific application, complaint or enquiry and how your data will be used.

If you have any complaint, enquiry or feedback about data protection please contact the Data Protection Officer:

By email: [email protected] or [email protected]
By telephone: 01604 838536
By post: The Data Protection Officer, Northampton Borough Council, The Guildhall, St Giles Square, Northampton, NN1 1DE

Changes to this privacy notice

We will review this privacy notice to ensure it remains relevant. The current versions of our corporate and departmental privacy notices will always be on our website Please check this page regularly to keep up to date with any changes.