Elections Privacy Notices

Elections staff, candidates and agents privacy notice

This privacy notice explains how Electoral Services collects, uses and protects any personal information that you give to us.

This privacy notice should be read alongside our Corporate Privacy Notice.

We collect your information to

  • Administer elections

What type(s) of information do we use?

  • contact details
  • demographic information
  • family and relationship details
  • national unique identifiers
  • financial information
  • employment data

What is the legal basis for using your information?

  • We are required to use your data to carrying out legal obligations or to comply with a statutory function.

Where do we get your information?

  • You

Who do we share your information with?

  • No one external to the council

How long will we keep your information?

  • 24 months for expenses forms
  • 12 months nomination papers

Transferring your information outside of the European Union (EU)

  • We will not transfer your information outside of the EU.

Automated decisions using your information?

  • For this service all the decisions we make about you involve human intervention.

Do I have other rights?

The Data Protection Act 2018 allows you other rights; for example, if there is an error in your records you have the right to make sure it is rectified or erased.

You have the right to be told if we have made a mistake whilst processing your data and we will report breaches to the Commissioner.

Further information

If you wish to raise a complaint on how we have handled your personal data, you can contact us at [email protected] to have the matter investigated. If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law you can complain to the Data Protection Officer.

By submitting your application, complaint or enquiry you acknowledge that you have read and understood the specific Data Privacy Notices attached to your specific application, complaint or enquiry and how your data will be used.

If you have any complaint, enquiry or feedback about data protection please contact the Data Protection Officer:

By email: [email protected] or [email protected]
By telephone: 01604 838536
By post: The Data Protection Officer, Northampton Borough Council, The Guildhall, St Giles Square, Northampton, NN1 1DE

Changes to this privacy notice

We will review this privacy notice to ensure it remains relevant. The current version of our privacy notice will always be on our website www.northampton.gov.uk/privacynotices. Please check this page regularly to keep up to date with any changes.