Freedom of Information Act

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The Publication Scheme 2008 - charging

7. Charges for information  

As per The Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004, the council has to provide 18 hours of time (£450 at £25 per hour) to respond to a request free of charge. Above this the council may issue a fees notice under section 9 of the FOI Act to either:

  1. Recover all costs associated with the request.
  2. Recover all charges over 18 hours of work (£450)
  3. Waive the right to charge.

The council will normally only consider waiving the charge where the same information has been requested by more than one applicant (so long as the aggregated requests are not considered vexatious).

Whereas online documents are provided free, the Council reserves the right to place a charge on paper copies of information supplied that exceed a £3 cost. In cases were the cost to supply this information exceeds £3 the council may require payment for the full cost of providing these documents.

Postage and packing (P&P) is also taken into consideration when supplying information requested. Any costs incurred, are highlighted beside each category of information. Should the council issue a fees notice, payment will be required in advance before any work commences on making the information available.

If the information is available free to view at one of our council offices, then, again, you should go to the office stated. Any free to view document may attract a charge if copies are required.

A charge may be made to cover the cost of providing information in the particular manner requested in the application. Glossy or other bound paper copies, or in some cases CD ROMs, video or other mediums, will attract an additional charge to cover the cost of the format requested.

The fees chargeable for photocopies and other materials where needed under the scheme are as follows:

2009 disbursement charges
Information Cost
Any materials up to a total of £3 (cumulative, including P&P) The council reserves the right to recover the full cost for any information provided that exceeds £3. No charge
Photocopying A4 black and white 12 per side
Photocopying A3 black and white 24p per side
Printing A4 2 colours (may include picture cover) 15p per side
Photocopying A4 colour 30p per side
Photocopying A3 colour 60p per side
Binding/bound copies of material Cost available upon request
CD ROM/DVD £1.50 per disk
Videos/cassette tape/floppy disk Cost available upon request
Copies of local plans Cost available upon request
Certified hard copies of planning approval

£5

Postage and packing Current Royal Mail postal charges apply

Some information may incur a higher cost - e.g. Land Charges search - for the supply of the requested information. Unless otherwise indicated, information listed on this scheme is available free of charge.

In order to ensure that cost is not a barrier to access information the council will consider applications to waive any charge for information on a case-by-case basis.