Freedom of Information Act
The Publication Scheme 2008 - requests
3. Making a request
FOI, DPA and EIR requests can be made in writing to:
Information Requests, Northampton Borough Council, The Guildhall, St Giles Square, Northampton, NN1 1DE
Email: [email protected]
EIR and DPA requests can also be made over the telephone: 01604 838536
However you apply for the information the Council will handle the request in the same way.
FOI and EIR requests have a statutory maximum response deadline of 12 working days and Data Protection requests can take up to one month.
Some information you request may be legally exempt from disclosure. A list of these exemptions may be found at the end of this Scheme in section 13. Should the information you have requested fall into an exemption category, a review will be carried out to see if it is in the public's interest to release it. In some cases all or some of the information may be released.
Whatever the decision, you will be informed of the reasons why the information is being withheld and given the opportunity to challenge that decision should you wish.
4. Our commitment to you
The Council supports open and transparent local government. This is supported by the Council's Information Strategy Statement as summarised below:
- We will only create or obtain information that is relevant to support the delivery of its services to its citizens. Information will only be kept if it is still relevant or as long as we are legally bound to keep it
- We are committed to ensuring that information published will be accurate and easily accessible to every member of the public
- Where possible information will be made publicly available under a Publication Scheme. Where this is not possible, access to information will be granted subject to exemptions
- We will ensure that comprehensive security policies and processes are maintained to ensure the integrity and reliability of our information; particularly with regard to the GDPR
- It is a guiding principle of the council, that every user can access information irrespective of their gender, race, location, language, age or ability
- The council will closely ally information delivery with service delivery, and select the appropriate media to best achieve this aim
The Council's Information Strategy Statement will be monitored regularly to assess its efficiency.
5. Data protection and confidentiality
Although a great deal of the information the Council holds is of a general nature, there are many filing systems and classes of records that relate to individual people. The General Data Protection Regulations 2016 require that information about an individual is kept confidential, unless that person has given permission for it to be disclosed. This Scheme is not intended to provide access to personal information under the GDPR; however, section 2b does state how to request this information from the Council.
6. Access and re-use requests (copyright)
The material listed in this Publication Scheme is copyright unless stated otherwise. The supply of documents under FOI does not give the person or organisation who receives the information, an automatic right to re-use it; for example, by making multiple copies or publishing and issuing copies to the public. Such re-use is subject to permission being given, usually in the form of a copyright license, by the copyright holder. In the case of corporate or intellectual copyright material, licenses are available by application to the council's Information Management Team.
Please state if you wish to re-use the information after it has been disclosed. The Council will then consider whether to issue a re-use licence under PSI at the same time. Re-use licences can be applied for after release or in their own right. Licences are normally free, providing the source of the information is acknowledged and you do not intend to use the information for commercial gain.
Under the fair dealing provisions of the Copyright, Designs and Patents Act 1988 (sections 29 and 30), copyright material may be re-used for the purposes of research for non-commercial purposes, private study, criticism, review and news reporting. See also The Copyright and Related Rights Regulations 2003.