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Corporate Privacy Notice

COVID19 Privacy Notice

Temporary COVID-19 Privacy Notice

This notice describes how we may use your information to protect you and others during the Covid-19 outbreak. It supplements our main Corporate Privacy Notice and currently applies from 20th March 2020 to 20th September 2020.

The health and social care system is facing significant pressures due to the Covid-19 outbreak. Health and care information is essential to deliver care to individuals, to support health and social care services and to protect public health. Information will also be vital in researching, monitoring, tracking and managing the outbreak. In the current emergency it has become even more important to share health and care information across relevant organisations.

Existing law which allows confidential patient information to be used and shared appropriately and lawfully in a public health emergency is being used during this outbreak. Using this law the Secretary of State has required NHS Digital; NHS England and Improvement; Arms Length Bodies (such as Public Health England); local authorities; health organisations and GPs to share confidential patient information to respond to the Covid-19 outbreak.

The Council may therefore at very short notice be required to share your personal information with NHS digital as well as other public health organisations (i.e. Clinical Commissioning Groups, Commissioning Support Units, other Local authorities etc.) and bodies engaged in disease surveillance for the purposes of research, protecting public health, providing healthcare services to the public and monitoring and managing the Covid-19 outbreak and incidents of exposure. Any information used or shared during the Covid-19 outbreak will be limited to the period of the outbreak unless there is another legal basis to use the data.

During this period of emergency, opt-outs will not generally apply to the data used to support the Covid-19 outbreak, due to the public interest in sharing information. Where data is used and shared under these laws your right to have personal data erased will also not apply. It may also take us longer to respond to Subject Access Requests, Freedom of Information requests and Rights requests whilst we focus our efforts on responding to the outbreak.

The Council will continue to provide its core statutory services during the crisis however these may not be able to be delivered in the same way as they have been. Our website will have up-to-date information on each specific service area.

Covid-19 Purpose.

A Covid-19 Purpose includes but is not limited to the following:

  • understanding Covid-19 and risks to public health, trends in Covid-19 and such risks, and controlling and preventing the spread of Covid-19 and such risks
  • identifying and understanding information about the public at risk of Covid-19 to assist locating, contacting, screening, flagging and collecting information about and providing services in relation to testing, fitness to work, treatment, medical and social interventions and recovery from Covid-19
  • understanding information about vulnerable groups as a direct or indirect result of Covid-19 and the availability and capacity of those services or that care
  • monitoring and managing the response to Covid-19 by health and social care bodies and the Government including providing information to the public about Covid-19 and its effectiveness and information about capacity, services and the workforce within the Council
  • delivering services to the public about and in connection with Covid-19.

Recording of processing

A record will be kept by of all data shared under this Notice.

Sending Public Health Messages

Data protection and electronic communication laws will not stop the Council from sending update messages to you, either by phone, text, email or post, as these messages are not direct marketing.

We may amend this privacy notice at any time so please review it frequently. The date at the top of this page will be amended each time this notice is updated.